Job Openings

Recreation Commission.  Please forward resumes directly to Emily Peterson at recreation@canaanfallsvillage.org or drop them off at Town Hall.  Required qualification is an American Red Cross Lifeguarding Certification. Both full and part-time positions ar available

Transfer Station assistant.  Inquiries should be done through Tracey Wilson who has job description and applications.

Attendance and reporting of meetings of both the Board of Finance and the Board of Selectmen at their scheduled monthly meetings

Administers and enforces the zoning regulations and other regulations as directed; reviews all applications, performs inspections, and investigates complaints related to the zoning regulations.  Works as support staff to the Planning and Zoning Commission.  Assists customers with various questions related to the Planning and Zoning Regulations, processes, and procedures. 

 

SUPERVISION: 

Work under the direction of the Planning and Zoning Commission; following established policies, state statutes, and town regulations where applicable. 

 

ESSENTIAL FUNCTIONS: 

Assist customers with understanding of development process, which applications and permits are necessary, assistance with the technical aspects of application such as identifying wetlands, property dimensions, topography, building locations, zoning district etc.

 

Review, evaluate and make recommendations related to the applications of the Planning and Zoning Commission for zone changes, special permits, and site plan approvals.  Serve as staff to the Planning and Zoning Commission.  

 

Receive and investigate all zoning complaints, issue cease and desist/cease and correct orders/citations as necessary, follow up to assure violations are corrected, appear in court as necessary to support enforcement or petition procedures, 

 

Perform site inspections to assure zoning compliance is maintained; sign off on building permits and certificates of occupancy as well as issue certificates of zoning compliance 

 

Process zoning permits, ensure applications are complete and fees are paid.  Process letters of zoning compliance as requested. 

 

Make field visits to potential development and construction site and evaluate compliance with regulations and determines if enforcement action is warranted. 

 

Work with Planning and Zoning Commission to prepare for Commission meetings and serve as support staff. 

 

Prepare reports and deliver presentations using computer programs as required.  

 

Evening and weekend hours may be required. 

 

REQUIRED SKILLS: 

Working knowledge of the principles and practices of land-use management, planning, zoning enforcement, inland wetlands, and erosion & sedimentation control

 

Working knowledge of local ordinances and regulations and State Statutes related to planning, zoning, wetlands, land-use and development

 

Working knowledge of the building permit process and how it relates to zoning regulations

 

Basis knowledge of GIS systems and other computer based mapping software and advanced knowledge of computer applications used in an office (such as Microsoft Office)

 

Ability to read and interpret site plans, drawings, and specifications

 

Ability to perform technical research and analysis in the field of planning, land-use, and development

 

Ability to investigate and enforce local zoning and local ordinances with firmness to tact, to analyze, interpret and explain planning/zoning regulations, ordinances, reports and studies and to take initiative in field situations without supervision

 

Ability to deal effectively and consistently with Town staff and officials, developers, attorneys, and the public and to resolve conflicts in an effective manner

 

Ability to prepare and present technical and narrative reports in oral and written form to the Town staff, elected officials, and others as required

 

Excellent verbal and written communication skills

 

Strong public relations, customer service, and conflict resolution skills

 

QUALIFICATIONS: 

High School diploma or equivalent and training in law enforcement or a related field plus years of enforcement experience, or an equivalent combination of experience.  Must have a valid motor vehicle operator’s license and current certification as CT Zoning Enforcement Officer is preferred. 

 

PHYSICAL DEMANDS: 

The employee is required to walk, sit, use hands to handle objects and drive a motor vehicle to site.  Talking and hearing are required.  Climbing, stooping, kneeling, bending, and walking is required.  Specific vision abilities required by this job include close vision, distance vision, and depth perception.  

 

SELECTION PROCESS

All appointments shall be made according to merit and fitness for performing the functions of the position, including factors such as the education, experience, aptitude, knowledge, character, ethics, and/or other qualifications that would determine the best candidate for the position.  

 

Applications (cover letter and resume) must be submitted by 01/03/2022 to First Selectman.

Position Title:   Town Clerk                                                                   Department:   Town Clerk

 

Supervisors:     Secretary of State, the Town of Canaan Board of Selectmen (through the First 

                           Selectman)

 

 

Administers the statutory responsibilities of reporting and recording of land records and vital statistics; oversees and administers general and special elections; receives fees and issues various permits and licenses in accordance with Connecticut General Statutes Chapter 92, Section 7 and The Town of Canaan’s “Ordinance Concerning Duties, Hours, Salary, Health and Retirement Benefits of the Town Clerk” (see attached).

 

Planning, administering and supervising the statutory and ordinance responsibilities of the Town Clerk’s office.  Processing, indexing and recording land transactions, vital statistics and other official documents.  Receives, indexes and records deeds, mortgages, liens, releases and maps for land records.  Records and maintains data on births, deaths and marriages.  Records, processes and indexes veteran’s discharges.  Issues certificates for Veterans Exemptions and provides a copy to the Assessor.  Provides for microfilming of land records and provides for security storage.

 

Oversees and administers general and special elections and referenda.  Determines contents of ballots and issues and receives absentee ballots.  Prepares and posts legal notices, including proposed and adopted ordinances and election results.  Instructs election officials.  Register voters.  Files financial statements in local elections.  Certifies election results.

 

Receives, records and processes various fees and taxes.  Is financially responsible for the issuance of canine and sporting licences.  Makes deposits in the General Fund account and submits deposit information to the Treasurer.  Maintains a daily ledger of all income by account.  Maintains a cash drawer.

 

Prepares and submits monthly and annual reports required by the State Departments of Environmental Protection, Health and Revenue Services.  Prepares reports required by the Secretary of State.

 

Codifies Town Ordinances including amendments to existing ordinances.

 

Serves as the Clerk at Annual and Special Town Meetings.  Assures recording and dissemination of meeting minutes and records votes taken according to Freedom of Information (F.O.I.) regulations.

 

Maintains and certifies agendas, membership and meeting schedules and minutes of various Town boards and commissions.  Administers Oaths of Office.  Maintains two calendars listing meetings of all Town boards and commissions.

 

Hires, trains, supervises and evaluates the performance of the Assistant Town Clerk.  Recommends salary change and or corrective actions to the Board of Selectmen.

 

Prepares Annual Budget for the Town Clerk’s Office and submits it to the First Selectman.  Administers the approved budget for the office.  Prepares narrative and statistical reports for the Board of Selectmen and First Selectman upon request.

 

Screens applicants for Notary Public certification.  Approves and certifies acceptable notaries.  Acts as a Notary Public.

 

Responds to general inquiries of the public.  Provides information and assistance to title searchers, attorneys and members of the public.

 

Files reports, maintains the 911 list and performs other duties as required by Statute, or Town policies.  Acts as the custodian of the Town Seal and Registrar of Vital Statistics Seals.  Orders all supplies for the Town Clerk’s office.

 

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements as listed below are representative of the minimum levels of knowledge, skill, and/or ability necessary.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The skills and knowledge required would generally be acquired with an Associate’s degree in business or public administration or a closely related field.  Thorough knowledge of municipal land records, and local, state and national election practices and procedures is necessary.  A working knowledge of Connecticut licenses and fee schedules as administered by local governments is needed.

 

Ability to deal effectively with private citizens, public employees, elected officials and members of the media.  Ability to work with extreme accuracy in recording information.  Ability to maintain accurate financial records and other statistical records.  Ability to plan and administer an operating budget for the office/department.  Knowledge of bookkeeping, banking procedures, reports, licenses, fees and permits, permanent record printing, the elective process and records

Management is helpful.  Certification by the State of Connecticut as a Municipal Clerk is required within Four years.  Knowledge of word processing, various computer programs as utilized in a municipal office and computers in general is required.  A motor vehicle operator’s license is helpful.

 

Promulgated: September 30, 2021